It is important to be super careful when handling money at your event to avoid losing donations.
- Make sure two people are present when any money is being handled or counted,
- Use a lock box or a secure container to keep all money in,
- Get money to the bank as soon as possible,
- Store donations separately from your own money,
- Make sure cheque donations are payable to ‘Prostate Cancer Research’ and not to you personally,
- Keep track of whether the money is being given as only a donation or to purchase something. If it is only a donation, be sure to encourage the donor to fill out one of our gift-aid forms!
Being out in public raising money and awareness is a great way to spread the word about Prostate Cancer Research! It is so important to get permission for your fundraising event, particularly if you are holding a public event, collection, or stand or a collection on private property (such as a pub or a shop). You should contact your local council for advice on permissions, licenses or trading standards that may be required.
Health and safety.
We recommend completing a risk assessment prior to your fundraising event to identify any potential hazards, and to make sure that everyone involved in running the event is aware of this. You should always have a first aid kit, and at least one first aider on site if there is any risk of accident or injury.
If you have catering at your event, it is also essential that food hygiene procedures and food safety regulations are followed.
Please ensure that your event is supervised properly, particularly if children are involved.
Raffles and lotteries
There are strict and complex laws relating to raffles and lotteries. Here are a few of the basics:
- You cannot claim gift aid on a ticket (this is also true for tickets to events). Gift aid can only be claimed on donations.
- You must sell the tickets are a single event and draw the winners at the event or very soon after, otherwise you will need a licence from your local council.
- You may also need a licence for other things, such as playing music or selling alcohol.
For more detailed information about licensing laws, please visit www.institute-of-fundraising.org.uk or www.Gamblingcommission.gov.uk/FAQs.